Start a conversation

Creating and Reducing Size of PDF Files

If you have more than one transcript file, please combine the documents into one PDF. You can also scan the documents together on lower resolution in black and white and then upload the single file.

Creating PDF Files
There are a variety of ways to create PDF files that differ from computer to computer.

Mac OS X

  1. In most applications, go to File > Print.
  2. In the Print dialog box you should see an option for "PDF" in a dropdown. The dropdown is at the bottom-left of the dialogue window.
  3. Select "PDF" and then click "Save as PDF".

You can also combine PDF files using the Mac Preview application.

Microsoft Word for Windows (XP and above)

  1. From your Word document, go to File > Save As.
  2. Select "PDF" from the "Save As" dropdown.

Google Drive/Docs

  1. Upload your file to Google Drive through your Google account.
  2. Open the file and click the printer icon.
  3. At the "Destination" setting, click "Change", select "Save as PDF" and click "Save".

Other Programs

There are a variety of other programs and services you can use to create PDFs on your computer. Search for "PDF Generation" or "PDF Creation" to find options available to you.

If your PDF file does not upload, please contact our technical support.

Reducing PDF Files so they conform to Gateway’s size requirements:

  • Mac: use the Preview app to open the PDF -> click "File" -> click "Export" -> in the pop-up window choose "Reduce file size" for the "Quartz Filter" setting -> click "Save".
  • Windows: Search online for a free “PDF Compressor Tool”.

If the above steps do not work, please try printing the document and re-scanning it with a lower resolution.

Having trouble?  Visit the Member Schools page at for contact information.

Choose files or drag and drop files
Was this article helpful?
  1. Yiwei Huang

  2. Posted
  3. Updated